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Do You Need Vendor Risk Management System?

The Vendor Risk Management (VRM) technique involves managing and planning outside suppliers that offer goods and services to a business. Many IT organizations mistakenly refer to VRM as TPRM (Third Party Risk Management). The processes related to TPRM advise businesses to evaluate, monitor and manage their risks to prevent business disruptions and adverse effects on business performance from third-party providers of IT services and goods. The detection and reduction of Business risks need the use of a technology called VRM. Corporates implement VRMS (and often TPRMS) to quickly protect their businesses with ease from the following types of imminent risks:

  1. Operational and logistics risk
  2. Regulatory compliance risk
  3. Market reputation and brand management risk
  4. Business strategy risk
  5. Financial (monetary, stocks, revenue, profits) risk

So why do enterprises and businesses need to implement a VRMS?

VRMS supports AD (Active Directory) and IAM (Identity Access Management)

VRMS solutions are often considered tools that centralize the risk information across the organization. Along with centralizing the compliance and non-compliance information, they help IAM personnel assign specific access privileges and user-group-domain roles to users accessing the VRMS. An organizational hierarchy from the HR (Human Resources) database can be imported into a VRMS to check the relevant hierarchical permissions and design the ACLs (Access Control Lists) accordingly. Such tools are often used to access all the organizational asset information from vendors-suppliers, clients-customers, tenders-contract agreements, purchase invoices, tax rebatements, and likewise.

Accelerates businesses by quickly complying with various laws and regulations

VRMS, these days, are facilitated by heavy Machine Learning algorithms that speed up automated compliance activities. The various preventative, detective and mitigative security/ legal controls are directly executed using Artificial Intelligence computing systems. Business leaders looking for Accountability and Transparency can trust these systems known to perform without any human error. This negligible human intervention helps a better risk assessment across various functional aspects of regulatory compliance such as taxation/ revenue, logistics and operations, product quality control, and likewise.

Simpler, quicker, and easy-to-use VRMS

Why mitigate risks when businesses can prevent them in the first place? VRM Systems are well known for managing risks and analyzing their impacts on various client-customer relationships. Every impact is categorized by a business risk index, usually in the form of a 5*5 or 10*10 matrix. The VRMS along with TPRM systems, have revolutionized how risks across vendors and 3rd parties are managed. GRC (Governance, Risk management, and Compliance) personnel do not need to monitor every vendor, client, customer, or business partner, and likewise, by looking within the large backend databases. The GRC team and the external auditors may now process and evaluate this comprehensive information as a single segment widget on a dashboard.

The advent of AI reduces the business overhead of hiring and retaining human resources.

The system is not particularly successful in managing risks within a company by using antiquated approaches for managing vendors, such as spreadsheets and checklists. Businesses require an adequate and qualified workforce to finish the job tasks using the VRM techniques. Since most VRMS solutions are enabled by ML and AI algorithms, they can do all complex human functions without human intervention. As a result, fewer employees are needed to manage risks efficiently.

Visualization dashboards for a wide range of audience

To ensure that business rules and government legislative requirements are being followed, compliance officers and GRC teams frequently employ VRM software. Supply chain managers and procurement professionals use vendor risk management software to reduce operational risks.

Cyber security and regulatory compliance

The Defense-in-Depth approach in Cyber security is very much related to the various VRMS and TPRMS solutions available in the market. IT Security comprises Cybersecurity and IT Compliance, which are crucial for organizations to run their businesses in compliance with certain regulations. Along with the GRC team and Auditors, even SOC personnel are responsible for maintaining the security compliance of IT assets of the business. Along with proactive mechanisms, reactive and mitigating measures, and procedures must be implemented to contain a potential breach or a cyber-incident. Experts advise thorough due diligence before procuring and integrating any 3rd-party tool with the organization.

Deploying a VRMS tool is not enough for organizations to comply with IT and business regulations. The GRC team has to be accountable for updating the multiple workflows with those solutions to address the evolving risk mitigation and regulatory requirements. The SOC team can help the GRC team actively monitor the imminent risks. 

To know more about enterprise cyber-security solutions, contact Centex Technologies at Killeen (254) 213 - 4740, Dallas (972) 375 - 9654, Atlanta (404) 994 - 5074, and Austin (512) 956 – 5454.