Software as a Service (SaaS) cloud storage solutions have offered numerous benefits for the business owners. By simplifying access to technological resources, reducing delivery times to clients and giving employees the freedom to work from anywhere, cloud applications play a major role in increasing business productivity. However, with all critical information stored off-premise, data loss remains a constant concern.
Here are some of the common causes of SaaS data loss:
- User Deletion: This is one of the biggest reasons of data loss in the cloud. The registered users may accidentally overwrite a shared file or delete a scrapped document, just to realize later that the data was important.
- Phishing And Hacking Attacks: Cyber criminals may launch a hacking or phishing attack to gain unauthorized access to data stored in the cloud. By tricking the users to click on a spam link or download a file, the hackers may be successful in stealing their cloud login credentials and manipulating the data stored therein.
- Data Corruption: At times, the data center of the SaaS cloud provider may be unable to retrieve the stored data. Without proper backup solution, important information may become inaccessible or corrupted.
- Third Party Applications: Using a third party application can put SaaS data at risk. These apps may contain viruses that overwrite or delete the information stored in the cloud. There are higher chances of data loss if emails, documents, contacts etc. are stored in multiple devices.
- Closed Accounts: Considering the employee turnover in a company, the SaaS accounts may also be closed or deleted. This may lead to the loss of important data stored by the former employee.
Tips To Prevent SaaS Data Loss
- Identify Important Information: Firstly, you need to identify the sensitive information stored on all the computers connected to the cloud. The data may include client names, personal details of employees, salary information, credit card information, social security numbers etc.
- Prevent Document Sharing: You should implement strict policies that prevent accidental or intentional sharing of files outside the organization. Restrict access to the sensitive information and block file transmission to email addresses that do not have your company’s domain.
- Backup Your Data: There are many cloud backup applications that allow you to store a secure and easily retrievable copy of your data. The information is stored in an encrypted form and can be accessed only by the authorized users.
For more tips on preventing SaaS data loss, you can contact Centex Technologies at (972) 375 – 9654.