The number of employees working from home on a full-time or part-time basis has increased in the past few years. With the outbreak of the COVID-19 pandemic, this number has increased many folds. Although it is the need of time but working from home poses some challenges such as lack of face-to-face supervision, lack of access to information, distractions at home, sense of being left out, security breach, etc. This is exerting pressure on businesses to implement effective remote work strategies to tackle the challenges/risks and improve the efficiency of the workforce.
Here are some tips for implementing a successful remote work strategy:
- Structured Daily Check-In: Remote managers should make it a point to establish a daily call with the remote employees. It may be an individual or team call based on the nature of individual work (whether the remote workers operate independently or in a collaborative manner). The aim of the call should be to provide a forum to the employees where they can discuss any work-related concerns and get an effective solution. The call can also be used as a platform to discuss daily goals and progress to keep a tab on productivity.
- Provide Different Communication Technologies: Making use of different communication technology options can be imperative for a successful remote work strategy. Businesses should consider a video conference for maintaining a personal interaction between the employees. The video conference technology may be used for conducting complex or sensitive communications. The organizations can also make use of mobile-enabled individual messaging functionalities for handling simpler, less formal, or time-sensitive conversations. However, remote managers should make it a point to consult the IT department of the organization before making use of any communication tool to ensure data security.
- Lay Out Ground Rules Of Engagement: Lay out clear rules to maintain uniformity of engagement channels among the remote employees. The rules should discuss the mode of communication to be used based on the nature of communication. It is also important to state a fixed time for team meetings and video conferences. Once the rules are set, the managers should monitor the communications to ensure that the employees are adhering to the rules and sharing information as per the directives.
- Educate Employees On Data Access And Sharing Policies: A key challenge in implementing a remote work strategy is to ensure data security. So, remote managers should collaborate with the IT department to lay out strict data access, data sharing, and user login policies. Educate the employees about the data policies, data breach, ways to detect a cyber attack, etc. A good approach is to organize webinars for the team to provide the required information and acquaint the employees with the security protocols.
For more information on ways to implement a successful remote work strategy, call Centex Technologies at (972) 375 - 9654.